Project Coordinator

Please send a CV and cover letter to hello[at]everydayplastic[dot]org. Your cover letter should be no more than one page. 

Here at Everyday Plastic, we are committed to diversity and inclusion and promoting equal opportunities within our small organisation. You can read our Diversity & Inclusion policy here.

About us

Everyday Plastic is a charity that leads research and campaigns in order to unpick the complexity of the plastics crisis and its impacts on the climate and our society. Having co-founded The Big Plastic Count with Greenpeace UK, who co-ran the campaign until 2024, Everyday Plastic has now received funding from The National Lottery Climate Action Fund to expand and advance the campaign.

The Big Plastic Count is the UK’s largest investigation into household plastic waste. Since 2022, nearly 500,000 people have taken part in the project across the UK, and millions have engaged with the campaign through press, social media and our partnerships. 

The Big Plastic Count imagines a future where everyone – especially those historically excluded from environmental conversations, including racialised communities, Disabled people and young people – has the platform, tools and confidence to challenge the plastics crisis.

About the role

Our Project Coordinator is integral to the successful delivery of The Big Plastic Count, supporting effective project planning, direct community engagement, and reporting. In this role, you’ll help to maintain project timelines, coordinating both internal and external communications, liaising with community stakeholders, and providing essential administrative support such as scheduling, documentation, and sourcing. 

You will help organise our community outreach and engagement activities across key locations, ensuring accessibility and inclusivity. Additionally, you will support monitoring and evaluation processes, ethics approvals, and safeguarding practices. Ideal candidates can demonstrate excellent organisational skills, attention to detail, strong communication abilities, and a commitment to environmental and social justice. 

This is an adaptable role that is vital for creating an inclusive, community-led project with measurable social impact, and we’ll encourage you to make it your own.

Main areas of responsibility

Project Coordination and Support

• Assist with maintaining and updating the project plan, ensuring deadlines are tracked and tasks are followed up on.

• Provide administrative support for key workstreams, including community outreach, communications, and campaign delivery.

• Organise internal meetings, prepare agendas, take minutes, and ensure action points are followed up.

• Support in coordinating external partnerships, funders, and stakeholders, ensuring timely communication and alignment.

Admin Support

• Provide day-to-day operational support, assisting with scheduling, creating documents, and internal coordination.

• Maintain key project documentation, including budgets, reports, and partner agreements, ensuring all files are well-organised and up to date.

• Support the financial admin of the project, including expenses, invoicing, booking and paying for event space.

Outreach and Engagement Support

• Support with coordinating The Big Plastic Count Advisory Group (AG) meet-ups, liaising with local partners and AGs, and ensuring accessibility needs are met.

• Assist with creating campaign materials, toolkits, and event logistics to increase engagement in five target locations – Tower Hamlets, Leeds, Birmingham, Aberdeen, and Cardiff.

• Help track participation and gather feedback from communities, supporting the evaluation process.

• Support the delivery of peer researcher training and AG onboarding activities.

• Assist in documenting research activities and learnings across locations, maintaining continuity

Monitoring and Reporting

• Track project milestones and collate progress reports for internal and external stakeholders.

• Assist in collecting and organising monitoring and evaluation data, ensuring the impact of The Big Plastic Count is effectively measured.

• Maintain clear records of community engagement, partner activities, and campaign impact.

Ethics, Safeguarding & Accessibility

• Support the ethics approval process with Keele University by liaising with researchers and partners and helping to ensure documentation is up to date.

• Help coordinate safeguarding actions such as risk assessments, DBS checks and access support.

• Assist in making project communications and events accessible and inclusive (e.g. alternative formats, translation, access riders).

Finance & Admin 

• Manage small-scale financial admin including processing invoices, logging expenses, and tracking payments related to AG activities, partner reimbursements, and event costs

• Liaise with the finance lead to ensure all documentation is complete, accurate and in line with Everyday Plastic’s policies

• Assist with organising payments for venues, accessibility support (e.g. interpreters or transport), and materials required for AG events and research activities

Key Skills 

• Experience in campaign coordination or administrative support, ideally within a nonprofit, environmental, or NGO.

• Strong organisational and multitasking skills, with the ability to manage multiple priorities efficiently.

• Excellent attention to detail, particularly in managing schedules, budgets, and documentation.

• Strong written and verbal communication skills, with the ability to draft emails, reports, and campaign materials.

• Ability to work with diverse stakeholders, including community groups, funders, and advocacy partners.

• Experience in using different software including Google Workspace, project management tools, marketing software.

• A commitment to environmental and social justice, ensuring that The Big Plastic Count is inclusive and community-led.

About you

• A high degree of self-motivation, drive, resilience and initiative

• Excellent time management and organisational skills, with a good eye for detail

• Ability to keep calm under pressure

• Personal belief in and support for the aims and activities of The Big Plastic Count and Everyday Plastic

• Good emotional intelligence and desire to create an inclusive team culture

• A willingness to adapt, be flexible, pitch in and be hands-on within our small and agile team

• A proactive approach to work with the confidence to generate ideas and strategies

• Creativity and the ability to think outside the box when it comes to campaign tactics

• Composure under pressure and able to work to deadlines

Benefits include

• 5% pension contribution

• Discretionary bonus scheme

• Contribution to relevant training

• 25 days holiday + bank holidays (pro-rata)

We strongly encourage applicants from all backgrounds. We value lived experience as an essential qualification that enriches our team, and helps us build better strategies to deliver more effective, inclusive campaigns that truly resonate with communities.

You can read our Diversity & Inclusion policy here.

Annual salary: £30,000 (pro-rata)

Contract type: 2 days per week / fixed term

Application deadline: midnight, Monday 28 July

Interviews: w/c 28 July

Start date: late-August / early-September

Location: Remote (with regular in-person team meetings)